Why Scheduled Breaks are Still Preferable
Workplaces have become more casual over the past ten years. The millennial generation is accustomed to less structure, and many businesses have tried to accommodate that preference in a way that does not impact productivity.
In the contact center, this has prompted some discussion as to whether agent breaks should be strictly scheduled just like training sessions and other activities, or if more flexibility is feasible. There is even some documentation out there about agents being more efficient if they can take an unscheduled break as needed.
However, at this point we believe that scheduling breaks is still the right way to go. The very idea of workforce management is built on methods of data analysis and numbers crunching that tells managers when breaks can be scheduled based on capacity. The WFM tool populates breaks when it deems them appropriate given the workload forecast. If adherence slips, it is then up to supervisors to reschedule breaks based on call volume, which can be done with the right WFM provider (such as Monet WFM Live).
While it sounds more restrictive, there are still ways in which an agent’s preference can be accommodated. Indeed, once agents grasp the most common call volume patterns for days and shifts, they are able to request breaks and other time-off requests at times when such requests stand a greater chance of being approved.
If everyone works from the same data, the process becomes easier. And as long as that remains the case, unscheduled breaks should be discouraged. When agents can change their own schedules, it makes it far more difficult, if not impossible, to gain any value from forecasting or measuring adherence.
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